HRM REGISTRY CLERK REF NO: REFS/023312

Directorate: Human Resource Management

SALARY : R228 321 per annum, plus benefits

CENTRE : Medical Supplies Depot

REQUIREMENTS : A Grade 12 certificate, exposure in Records Management and/or Human Resource Management in public health will be an added advantage, reading, confidentiality, self-discipline, planning and organising, good verbal and written communication, computer literacy, flexibility, teamwork. Priority will be given to the EPWP or current and former MSD interns.

Competencies: Knowledge of registry duties, practices as well as the ability to capture data and operate a computer, knowledge and understanding of the legislative framework governing the public services, knowledge of storage and retrieval procedures in terms of the working environment, understanding of the work in the registry and knowledge of disposal procedures.

DUTIES : Receive, register, and file all HR-related documents and correspondence.
Open, maintain, and update physical and electronic files, ensuring they adhere
to a proper classification system. Organise and maintain filing plans and
systems, including allocating file reference numbers and performing spot
checks to ensure accurate filing. Manage incoming and outgoing files, including
registering hand-delivered items and operating franking machines.

Process documents for archiving and disposal, preparing files for storage and compiling lists of documents to be archived. Retrieve requested documents for internal HR staff and assist auditors by providing files for investigations and audits. Provide registry counter services, assisting staff with their registry-related
queries and tasks. Ensure the safe custody and protection of all files and
records.

Assist with departmental audits by preparing and providing necessary
documentation and ensuring an audit trail for file movements. Perform various
administrative tasks and operate office machines relevant to registry functions.Conduct accurate data entry and maintain electronic databases.

ENQUIRIES : Mr V.M Maiwashe Tel No: (011) 628-9119

APPLICATIONS : Applications should be submitted strictly online at the following E-Recruitment portal: http://jobs.gauteng.gov.za. No hand-delivered, faxed, or emailed applications will be accepted. For assistance with online applications, please email your query to healthjobqueries@gauteng.gov.za

NOTE : Applications should be accompanied by a fully completed and signed new Z83 form obtainable from any Public Service Department or on the internet at
www.dpsa.gov.za/documents. The new Z83 form must be fully completed and
signed by the applicant. The following must be considered in relation to the
completion of the Z83 by applicants: All the fields in Part A, Part C and Part D
must be completed.

Leave the following question blank if they are not in possession of such: “If your profession or occupation requires official registration, provide date and particulars of registration”. Applications without proof of a new Z83 application form and a detailed CV will be disqualified. Applicants must indicate the post reference number on their applications. Shortlisted candidates will receive communication from the HR unit to submit certified copies of educational qualifications and other relevant documents not older than 6 months on or before the day of the interview.

Personnel Suitability Checks (criminal checks, citizenship checks, qualification verification, company directorship, social media, financial record checks, reference checks) must be conducted prior to appointment. Candidates in possession of a foreign qualification must furnish the Department with an evaluation certificate from the South African Qualifications Authority (SAQA) only when shortlisted. Applicants with foreign qualifications remain responsible for ensuring that their
qualifications are evaluated by the South African Qualifications Authority
(SAQA).

The recommended candidate may be subjected to medical
surveillance as required by the Occupational Health and Safety Act, Act
5/1993. The Medical Supplies Depot reserves the right to utilize practical
exercises/tests for non-SMS positions during the recruitment process to
determine the suitability of candidates for the post(s). The Gauteng Department
of Health is guided by the principles of Employment Equity.

People with disabilities, Coloured Males and Females, Indian Males and Females, White Males and Females are encouraged to apply. Kindly note that no payment of any kind is required when applying for posts advertised by the Gauteng
Department of Health. The Department reserves the right not to fill any
advertised posts.

CLOSING DATE : 30 September 2025