Department of Defence – Various Areas, 8 Provinces
Requirements
- Grade 12 Certificate (NQF Level 4) or equivalent
- No prior experience required
Skills & Competencies
- Bilingual
- Computer Literate
- Verbal and written communication
- Proficient in all MS office packages
- Management and negotiation abilities
- Time management and Interpersonal skills
- Telephone etiquette
- Problem solving skills
- Interpersonal proficiency
- Financial and Personnel management
- Ability to communicate effectively in English (written and verbal)
- Analytical and innovative thinking ability
- Problem solving skills
- Excellent interpersonal skills
- Sound organizational skills
- High level of reliability
- Ability to act with tact and discretion
Responsibilities
- Providing secretarial support service to the Director
- Arranging appointments and meetings
- Managing the Director diary
- Receiving telephone calls and referring to the correct role player
- Providing secretarial functions in board meetings
- Writing/typing documents, memorandums, letters and reports according to CSW
- Taking minutes during meetings
- Handling classified files and documents
- Scheduling meetings and events for the Director
- Processing travel and subsistence advances and claims for the Director
- Making travelling arrangements
- Booking venues for meetings and events
- Organizing refreshments and setting up schedules for meetings and events
- Preparing all relevant documents for meetings
- Receiving and recording correspondence
- Operating office equipment
- Keeping updated with policies and procedures
- Coordinating logistical arrangements for visitors
- Scrutinizing documents to determine action/information/other documents required
- Creating and maintaining effective filing system
- Ordering stationery
- Making Photostats copies, scanning or e-mailing documentation as directed
- Receiving and transmitting messages for the Director
- Liaising with Internal staff and external stakeholders on behalf of the office
Additional Information
- Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office effective 01 January 2021 or on the DPSA website:Â https://www.dpsa.gov.za/newsroom/psvc/)
- Form Z83 must be originally signed and dated by the applicant
- Must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience)
- Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview (not older than six months)
- Applicants applying for more than one post must submit a separate form Z83 for each post
- If an applicant wishes to withdraw an application, it must be done in writing
- Applications for more than one post on the same form will only be considered for the first post indicated
- Photostat copies or faxed copies of application documents will not be accepted
- Successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification)
- Successful candidates will also be subjected to security clearance processes
- Level of appointments is dependent upon qualifications, relevant experience and research output
- Shortlisted candidates will be subjected to two (2) pre-entry assessments (practical and ethical exercise)
- Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date should consider their application unsuccessful
- Due to large volume of responses anticipated, receipt of applications will not be acknowledged
- Correspondence will be limited to short-listed candidates only
- Successful candidates will be appointed on probation for twelve (12) months in terms of the prescribed rules
- Department’s intention to promote equity (race, gender and disability) through filling of these posts with candidates whose transfer/promotion/appointment will promote representivity in line with numeric targets in Employment Equity plan
Ref No
- Defence Works Formation, Eco-Origin Office Park, Centurion (Ref No: LOGDIV/01/40/25/A17)
- DOD Logistics Support Formation, TEK Base, Lyttleton (Ref No: LOGDIV/01/40/25/B18)
- DOD Main Ordnance Sub Depot Durban, Mobeni East, Durban (Ref No: LOGDIV/01/40/25/C19)
- DOD Main Ordnance Sub Depot Wallmannsthal (Ref No: LOGDIV/01/40/25/D20)
- Logistics Division, Pretoria (Ref No: LOGDIV/01/40/25/E21)
- Works Maintenance Unit Eastern Cape, Port Elizabeth (Ref No: LOGDIV/01/40/25/F22)
- Works Maintenance Unit KwaZulu-Natal, Durban (Ref No: LOGDIV/01/40/25/G23)
- Works Maintenance Unit Limpopo, Polokwane (Ref No: LOGDIV/01/40/25/H24)
- Works Maintenance Unit Mpumalanga, Nelspruit (Ref No: LOGDIV/01/40/25/I25)
- Works Maintenance Unit Northern Cape, Diskobolos, Kimberley (Ref No: LOGDIV/01/40/25/J26)
- Works Maintenance Unit North West, Potchefstroom (Ref No: LOGDIV/01/40/25/K27)
- Works Maintenance Unit Western Cape, Cape Town (Ref No: LOGDIV/01/40/25/L28)
- Works Training School, Atteridgeville (Ref No: LOGDIV/01/40/25/M29)
Remuneration
- R228,321 – R268,950 per annum (Level 05)
Enquiries
- WO1 H. Tieties – Tel No: (012) 402 2824
- Ms M. Mathonsi – Tel No: (012) 402 2619
Centre
- Defence Works Formation, Eco-Origin Office Park, Centurion, Gauteng X2
- DOD Logistics Support Formation, TEK Base, Lyttleton, Pretoria, Gauteng X2
- DOD Main Ordnance Sub Depot Mobeni East, Durban, KwaZulu-Natal X1
- DOD Main Ordnance Sub Depot Wallmannsthal, Pretoria, Gauteng X1
- Logistics Division, Pretoria, Gauteng X3
- Works Maintenance Unit Port Elizabeth, Eastern CapeX1
- Works Maintenance Unit Durban, KwaZulu-Natal X1
- Works Maintenance Unit Polokwane, Limpopo X1
- Works Maintenance Unit Nelspruit, MpumalangaX1
- Works Maintenance Unit Diskobolos, Kimberley, Northern Cape X1
- Works Maintenance Unit Potchefstroom, North West X1
- Works Maintenance Unit Cape Town, Western Cape X1
- Works Training School, Atteridgeville, Pretoria, Gauteng X1
Application Form
For Attention
- Department of Defence, Logistics Division
Hand Deliver at
- 228 Visagie Street, Peterson Bothongo House 2, Pretoria 0001