Branch: Corporate Management – Human Resource Administration & Payroll Services
Location: Johannesburg
Salary: R228 321 per annum (plus benefits)
The Gauteng Provincial Government is inviting suitably qualified candidates to apply for the Registry Clerk position under the Human Resource Administration & Payroll Services unit. This opportunity is ideal for individuals who are passionate about administration, record-keeping, and delivering quality support services within the Public Service environment.
This role plays a vital part in ensuring the smooth management of documents, records, and correspondence across the department. If you are organised, detail-oriented, and eager to grow within government administration, this position offers an excellent pathway.
Minimum Requirements
To qualify for this position, applicants must meet the following:
- NQF Level 4 / Grade 12 certificate.
- No prior experience required – ideal for new entrants into the Public Service.
- Knowledge of:
- Registry duties and practices
- Data capturing
- Basic computer operation
- Legislative framework governing the Public Service
- Storage, retrieval, and record-management procedures
- Skills:
- Computer literacy (MS Office Package)
- Planning and organising
- Verbal and written communication
- Interpersonal skills
- Attributes:
- Decisive
- Quality-oriented
- Innovative
- Team player
- Diversity awareness
- Customer focused
- Flexible and adaptable to change
- Action-oriented
Key Duties and Responsibilities
The successful candidate will be responsible for performing a variety of administrative and records-management duties, including:
1. Registry Counter Services
- Receiving, registering, sorting, and filing documents systematically for easy access
- Responding to internal and external enquiries
- Submitting WP1002 forms to the GEPF satellite office
- Retrieving files requested by auditors within the required SLA
2. Handling Incoming and Outgoing Correspondence
- Tracking and tracing files
- Transferring and collecting files of officials between government departments
3. Filing & Records Management
- Storing files numerically to ensure quick retrieval
- Opening and closing files according to the records classification system
4. Archiving and Disposal of Documents
- Preparing documents due for archiving or disposal in line with the National Archives Act
- Maintaining updated records of all archived and transferred files
5. Reporting and Digital Support
- Using computers, printers, and MS Word to compile monthly reports
- Making copies, scanning, and digitising documents
- Keeping accurate records for all archived and transferred files
Enquiries
For more information regarding this vacancy, contact:
Mr. Themba Psungo – 060 543 9098